20 Best Free Employment Verification Word Letter Templates for 2023

Often, you'll get this request for an employment verification letter verbally from the employee. Or you could receive an official request from an external organization. In either case, it's important to be professional and prepared.

If you're in search of a compilation of various employment verification templates and samples, you've come to the right place.

In this article we'll look at templates and sample letters. You'll find:

• 
  premium letterheads in Microsoft Word from the collection of best Microsoft Word templates from Envato Elements

• 20 free employment verification letter samples from the web

What to Include in a Verification Letter

Before exploring these templates and sample letters, let's take a step back and create a small checklist of details you need in this letter. 

What details do you need to include in a verification letter?

• 
  Your company details. Name, logo, address, phone number, website, etc. Avoid a blank letter format without a letterhead. 


• 
  Your own details. Name, position, signature, extension number, email address, etc. 


• 
  The employee's details. Name, position, employment period, term of employment, etc. It's best to check with the employee if sensitive information like identification number needs to be included. 


• 
  Recipient's information. Name with title, company, and address, can be included to look more professional. 


• 
  Other details. Employee's pay, duties, and responsibility, etc. Also, it's best to confirm if there's any extra information that you should include. 

5 Best Premium Employment Verification Letter Template for 2023 (Envato Elements)

Here are the five best Microsoft Word letterheads from Envato Elements. They're professional templates suitable for any professional documents including employment verification letters:

1. Letterhead -  Employment Confirmation MS Word Template

This a clean and beautiful letterhead template. It comes with titles, shapes, backgrounds, and icons. Pick from any of the four color options. Edit it in Illustrator, Photoshop, or MS Word. 

2. Branding Identity & Stationery Set 

If you need to complete a new stationery set, this is a great option. It's minimalistic and modern. This file comes with:

• a letterhead (A4 and US Letter)


• business card US standard (front and back)


• an envelope 220x110mm (front and back)


• a presentation folder 9x12in 

3. Letterhead - A4 & Business MS Word Template

This template's design has a watermark of the company logo in the middle of the page. Logo and contact details are placed in a way that there are loads of space for the letter's content. There's a darker border that serves as an outline of the document. 

4. Letterhead Word

• A4 size


• well organized layers


• 300 DPI


• print ready

5. Letter Paper Mockups

Find the Best Employment Verification Letter Template on Envato Elements for 2023 (Unlimited Use)

Envato Elements is an excellent starting point if you're looking for premium MS Word templates or specifically Word letterheads. Access to tons of creative assets to help various departmental initiatives. An Envato Elements membership is a company-wide investment!

Envato Elements offers unlimited access to an all-you-can-download digital library with millions of premium creative assets. All for a low monthly fee.

MS Word Letterhead Templates

Unlock access to tons of digital files like:

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20 Top Free MS Word Employment Verification Letter Template Examples to Download (2023)

Are you new to premium creative files, and would you like to test it out? Check out Envato's unique monthly freebies. It's a fantastic opportunity to try out premium files.

Have a look at this month's collection. A Microsoft Word template may not be in this month's free download. But you may find other creative files that you can download and use for other projects. 

• Here's the offer. Envato Elements has 12 free professional creative assets (photos, videos, audio, 3D objects, fonts, templates, etc.) up for grabs monthly. Create a free account on Envato Elements to access this month's offerings. 

Looking for free employment verification letters? Let's dive into the collection of 20 free employment verification letter templates in Word available to download from the web:

1. Free Employment Verification Letter Sample for Immigration

The focus of this employment verification letter template is to argue your immigration case, prove your financial standing, and show employment status. 

2. Free Self-Employment Verification Letter Sample and Template

This work verification letter is generally sent to someone to get funds. Use it to identify the business, state the total years in business, mention income status, and tax obligations. 

3. Free Employment Confirmation Letter Format in Word for Visa

This free employment verification letter helps you confirm employment status. It could also show eligibility for an employment visa and help with immigration processing. 

4. Free Work Verification Letter Sample for Bank Loan

This free employment verification letter to the bank includes the employee's name, job title, period of employment, payment details, and the number of working hours. 

5. Free Employment Confirmation Letter Format in Word

This employment verification letter template is to the point. It focuses on income verification.

6. Free Past Work Verification Letter Sample in Word

This work verification letter helps you verify a past employee. Mention details like the employee's full name, the role held, working period, and term of employment.

7. Free Editable Employee Address Verification Letter

The purpose of this work verification letter is not only to verify employment but also the address of the employee. 

8. Letter 01 - Free Verification Work Letter Example 

This free employment verification letter serves more as a form as it doesn't include the typical letter format and addresses.

9. Letter 03 - Free Work Verification Letter Sample

This could be the shortest letter you'll find online. It only states the employee's name and start date.

10. Previous Employment - Free Work Letter Example

This work letter example leaves out the employee's past role, term of employment, and payment details. 

11. Free Work Verification Letter Sample

This free employment verification letter includes the employee's full name, position, date of service, and duties. 

12. Free Relocation Promotion Verification Example for Immigration

Is a staff going through a relocation due to promotion? This is a free employment verification letter if you need to write into immigration for a visa application.

13. Free Simple Employment Verification Letter Template Word

This is a simple verification letter that ticks most boxes. You can add on more details if you need to. 

14. Free Answer to Employment Verification Request

This free employment verification letter is an answer to an employment verification request. It addresses the receipt of signed authorization and the request for an employee's details.

15. Free Work Letter Example

This sample letter includes the employee's national identity number and date of birth. A short note at the bottom explains the nature of the company and the employee's role. 

16. Short - Free Employment Confirmation Letter Format in Word 

This free employment verification letter has all the necessary details for a basic employment verification letter.

17. Free Employee Income Verification Form

The employee & employer fill out this form together. It's a declaration form. A letterhead isn't necessary, but a company stamp is.

18. Free Income and Employment Verification Letter by Accountant

This work verification letter is for self-employed people. It's written by a certified accountant stating that the applicant is secure financially.

19. Free Wage and Work Verification Form

An applicant can pass this form to their employer to fill up. It includes a request and basic instructions as well as a form.

20. Free Employment Confirmation Letter Format in Word for Visa

This work verification letter confirms that a person is working at your company and states their salary.  

How to Create a Great Employment Verification Letter Fast

Once you've got your employment verification letter template, it’s time to customize it for your business. To customize your employment verification letter, follow the steps below. 

For this tutorial, we'll be using the premium template, Letterhead Word Doc Template. 

1. Add Your Logo to the Header

Select and delete the placeholder logo image. Insert your business logo by going to the Insert tab. Then click Pictures > Pictures from file... Once your company's logo is added,  resize and drag it into place as needed.

2. Add Your Content

Now it's time to add in the content of your employment verification letter.

To edit the text placeholders, click on the placeholder. Next, select all the text and either type in or paste in your content. Do this for each of the text placeholders on the document.

3. Change Fonts

To change the font type of your text, begin by highlighting the text. Next, click on the Home tab. Then click on the Font menu.

When you click on the Font menu, a list of fonts drops down. Select the font that you want from the list.

4. Change the Color Scheme

Next, you'll want to change the template's color scheme to match your business.

Head over to the Design tab on the top menu header. Choose the Color drop-down menu. This displays all the color schemes that you can choose from. Pick the one that best suits your employment verification letter.

5. Save a Shareable Outline

When you’ve finished building your Microsoft Word outline, it’s time to share it. Not everyone has MS Word, so it is best to share the letter in PDF format.

To save a PDF copy of your outline, go to File > Save As. Give your design a name, and then open the File Format drop-down menu. From the list of options, choose PDF. Finally, click Save.

Now let's look at the even more tips for making great employment verification documents. 

5 Quick Tips To Make Professional Employment Verification Docs Word 2023

Sorting out the content of your letter is the first step in this work verification document. Here are five other tips for creating an impressive professional employment verification letter: 

1. Download a Premium Letterhead MS Word Template

The authenticity of a document is questionable if it lacks a letterhead. A premium letterhead template turns any bland letter into an impressive professional document. Avoid any rework by getting this document right the first time. Use a professional letterhead template or stationery pack from Envato Elements.

2. Incorporate the Brand Identity

Now with the template of your choice in hand, it's time to customize it according to your brand identity. Change colors and fonts. Include logo and company details. This template now is a master template for all other future company letters.   

3. Keep It Short & Simple

Since this is a professional document, keep it simple and straight to the point. Keep it within a single page. Include details that are a must only. Consider using more bullet points if the letter is longer than a page.

4. Add Relevant Details

The information to include in this letter depends on the organization requesting it and its purposes. Double-check with the employee and the recipient this before printing or emailing it over. A quick call or email to confirm this will save you time in the long run.

5. Proof of Sending

Will you be printing this document and passing it to your employee, who can pass it on to the requesting party? Or will you be passing it on to the requesting party yourself, via email or post?

Regardless of the delivery method, make sure there's proof that your company has done its part and sent out this document. This document is used for critical applications like visas, immigration, bank loans, or a new job.  

5 Current Trends to Make your Employment Verification Letters Look Amazing  

When you create an employment verification letter, make sure it doesn’t look outdated. You should aim for a professional design without looking too flat.

That's why in this section, we'll share a few design trends that'll make your letter stand out from the crowd:

1. Minimalism Is Always a Good Choice

We couldn't insist more on this: simple is better. Use a minimalist work verification letter template and let the white spaces do the talk. Whitespace matters because it gives your document a clean look, and your text will be easier to read.

2. Follow Your Personal or Brand’s Style